Prerequisite(s):            Preliminary award recommendation for the contract must have been submitted.

If a paper based bid is awarded then it must be entered into the system before contract is awarded.

 

1.   From your homepage, click the Contract Name link in the Contract Name column of the Contract List.

2.   Hover your mouse over the Procurement Opportunity link on the menu bar.

3.   Click the Approve/Reject Contract sub-link from the menu bar.

4.   The preliminary awarded contractor is pre-selected with the award recommendation reason appearing in the middle of the page.

 

Note: You may click on a Contractor’s name link to view the contractor’s profile.

 

5.   Click the radio button to the left of the contractor name that you would like to grant final award of the contract.  

 

6.   Click on Select Contractor Line Items button to choose the Contractor’s Base, Alternate and Optional Line Items and Additives and Deductives that you with to include in the award.

7.   Select the Contractor’s Line Items by checking the box or radio button on the left side of the Line Item.

 

Note: You may select additives and deductives to the Base line items.  You may also choose either a Base Line Item or an Alternate. You may choose either a Buyer’s proposed Alternate or a Contractor’s proposed Alternate.

 

 

8.   After you selected all of the Contractor’s Line Items you want to include in the award, click the Save button to save your selections or click the Cancel button to disregard your selections.

9.   If the contract is a Public Bid contract, select the appropriate radio button to determine if the bids should become available for public viewing.

10.  Click the Browse to Upload button to include additional documents in the award of the contract.

11.  Click the Browse button to locate and select the file you wish to attach.

12.  Click Check In to add the file.

13.  Enter a description in the Description field.

14.  Click the Save button.

15.  A confirmation message appears ensuring the file was successfully attached.

 

Note:  If you do not wish to award this contract, select the “Contract not Approved for Award” radio button. 

16.  Enter a reason for selecting the contractor in the box below the pre-award recommendation.

17.  Complete any additional fields if necessary.

 

Note:  You may select the Save Work in Progress button at any time to save your text and date selections.

18.  Enter your initials (first and last name only) in the box to the left of the Approve button.

19.  Click the Approve button.

Note:  If you do not wish to award this contract, select the “Reject and Close” button.

 

20.  A confirmation appears ensuring that the contract has been successfully approved and awarded.