Prerequisite(s):    One Liquidated Damage milestone via the Initial Base Work Order or a Change Order must have been added.

The Pay Estimate must be in created status or rejected back to the originator.

 

1.   From your homepage, click the Contract Name link in the Contract Name column to access the Pay Estimates for the contract.

2.   Hover your mouse over the Contract Management link on the menu bar.

3.   Click the Manage Pay Estimates sub-link from the menu bar.

4.   Click the Edit link associated with the Pay Estimate which you wish to manage liquidated damages.

5.   At the bottom of the Edit Pay Estimate page, click the Edit Liquidated Damages Submitted This Period link (See Screen Shot).

 

 

Note: Liquidated Damages can only be managed before the pay estimate is submitted or if a pay estimate has been rejected back to the originator. Only Liquidated Damages whose start date falls between a pay estimate’s billing period start and end date can be managed

 

6.   On the Manage Liquidated Damages page, click the Edit link associated with the appropriate Liquidated Damage.

7.   On the Manage Liquidated Damages Usage page, select a radio button option (see Screen Shot).

 

Note: The following are definitions of each radio button selection:

 

No option selected – This is the default radio button selection.

 

Milestone was met according to contractual obligations. - If this option is selected, no Liquidated Damages are applied to the pay estimate for this milestone. This Liquidated Damage milestone is considered complete. Enter the completion date of the Liquidated Damage by clicking the Calendar icon and selecting the appropriate date from the provided popup calendar.

 

Liquidated Damages acknowledged and deferred to next pay period. - If this option is selected, no Liquidated Damages are applied to the current pay estimate, but are deferred for application on the next pay estimate.

 

Process Liquidated Damages according to contractual requirements. –A revised Liquidated Damage Start Date and Time may be entered for the milestone to begin being applied to pay estimate(s).

 

Process Liquidated Damages according to contractual requirements through the specified end date and time which will close this Liquidated Damages item. - A revised Liquidated Damage Start Date and Time and End Date and Time may be entered for the milestone to begin being applied to pay estimate(s).

 

An option other than the ‘No Option selected’ radio button must be selected for every Liquidated Damage with a milestone Start Date and Time that elapses during the current pay estimate’s billing period start and end date.

 

An option other than the ‘No Option selected’ radio button must be selected for every Liquidated Damage whose milestone elapsed in a previous pay estimate’s pay period where the ‘Liquidated Damages acknowledged and deferred to next pay period.’ radio button was selected or where the ‘Process Liquidated Damages according to contractual requirements’ radio button was selected, but did not provide an End Date and Time for that selection.

 

Click the Save button or click the Back to Manage Liquidated Damages link to return to the Manage Liquidated Damages page.

Click the Back to Pay Estimate link to return to the Edit Pay Estimate page.