Prerequisite(s):            The Pay Estimate must have been created.

                        The Net Earned This Period must be greater than zero dollars.

Previous Pay Estimates must be submitted/approved.

 

1.   From your homepage, click the Contract Name link from the Contract List to access a Pay Estimate for the contract.

2.   Hover your mouse over the Contract Management link on the menu bar.

3.   Click the Manage Pay Estimates sub-link from the menu bar.

4.   A list of all Pay Estimates for the contract appears.

5.   Click the View link to the right of the Pay Estimate in which you wish to submit for payment. (See Screen Shot)

6.   Click the Yes or No button to indicate if the Pay Estimate is the Final Pay Estimate for a contract.

 

Note: If the Pay Estimate is the final estimate, it must be indicated prior to submitting the Pay Estimate for payment. If the “Final Estimate?” field is not completed, a window will pop up indicating this is a required field that must be completed before continuing. Once the Final Pay Estimate has been submitted, a link will appear for a “Final Pay Estimate Cover Sheet” on the Pay Estimate page.” The link will only be accessible until the Final Pay Estimate has been approved and paid. Once the Final Pay Estimate is approved and paid, the link will be active and anyone with access to the Pay Estimate may view the Final Pay Estimate Cover Sheet.

 

 

7.   Click the Submit for Payment button at the bottom of the page.

 

Note: An alert message will be displayed at the bottom of the Pay Estimate if all submitted IFRs have not been included on the Pay Estimate or all CFRs for the billing period have not been finalized. This alert does not prevent the Pay Estimate from being submitted.

 

 

 

Note: Once a Pay Estimate is submitted for payment, the Pay Estimate becomes finalized and line items and material line items cannot be submitted or updated on the submitted Pay Estimate unless the Pay Estimate is rejected back to the Originator.  An audit trail is included at the bottom of each Pay Estimate.